A fleet maintenance program has one job: lower the number of days per year a truck is not earning. Everything else, the PM schedule, the billing, the records, is in service of that number.
This is how ours works, for fleet managers and logistics managers running trucks through Toledo, Northwest Ohio and Southeast Michigan.
PM scheduling per unit
Every unit gets its own interval: by miles, by engine hours or by calendar, matched to the engine maker’s schedule and your duty cycle. A truck running the Turnpike every day and a yard truck idling eight hours a day do not get the same interval. We track when each unit is due and tell you ahead of time, so a PM is a half day on a Tuesday instead of a surprise on a Friday.
The PM covers the full checklist: oil and filters, fuel and air filters, chassis grease, brake stroke at every chamber, air system leak-down, tires and tread, cooling system test, batteries, lighting, aftertreatment history, and the trailer behind it. The DOT annual inspection under 49 CFR 396.17 gets done on the same visit when it is due.
Yard service
For fleets in the Toledo area that would rather not send trucks to the shop one at a time, the service truck comes to your lot during shop hours. Yard PM, mobile welding, on-site repairs. Units that need a bay (alignment, engine work, anything that needs a lift) come to 820 Matzinger Rd, where a fleet unit is scheduled ahead.
Consolidated billing and net terms
One invoice per period for every unit, every service, every repair, coded the way your accounting needs it. Net terms on approval for fleets that set up an account. Parts bought over the counter go on the same bill at wholesale pricing. Call for the current labor rate.
FMCSA records
The records a fleet needs under 49 CFR 396 come out of the work itself, not a separate project:
- 396.3 maintenance records: every unit, every service, every repair, with dates and mileage.
- 396.11 and 396.13: driver vehicle inspection reports and the repair certifications that close them.
- 396.17 annual inspection reports and the sticker, with the inspector’s qualification on file under 396.19.
- Retention for the periods the rule requires, and a copy when the auditor or the insurer asks.
Front of the line when a unit is down
During shop hours, a fleet unit that is down goes to the front of the line, in a bay or with the service truck. Four technicians, a NAPA parts shelf on site, and the Hunter HawkEye XL alignment system for the units that come in chewing steer tires. We tell you what it needs and when it is done before we start, and if a part is coming, when it arrives.
The hub around the shop
Sam’s Parking & Storage for trailers and units waiting on a bay. Sam’s Travel Center for fuel and drivers. Sam’s 3PL Solutions when a load needs to cross-dock while the tractor is in the shop. One campus off I-75 and I-280.
What a conversation looks like
Bring your unit list and your last 12 months of repair invoices. We go through the invoices together and mark which ones a scheduled service would have caught. We build the PM schedule per unit, set an approval threshold so techs are not waiting on signatures for routine work, and set up billing. You walk out with a schedule and a point of contact who knows your trucks.
Call (419) 724-2475, Monday through Friday 8 to 5, and ask for the fleet program. Or send the request form with your fleet size, and we will call you to set up a time to talk.